Job Opportunities

Human Resource/Administration Manager

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Job Classification: Full Time/Exempt 
Reports to: Executive Director

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Daya empowers South Asian survivors of domestic and sexual violence with culturally specific services and educates the community to end the cycle of abuse.

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Core Job Description: Daya is seeking an experienced Human Resource/Administration Manager to be responsible for all human resources and administration functions. The HR/Admin Manager leads compensation and benefits administration, recruitment, onboarding, training, and retention of employees; agency policy creation and revision, office administration and management, and ensuring a safe and productive workplace environment.

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Duties include (but are not limited to):

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HR POLICY IMPLEMENTATION & COMPLIANCE:

•    Developing, revising, communicating, and enforcing agency HR policies and procedures
•    Ensuring compliance of policies with state and federal employment laws/regulations
•    Generating HR metrics and reports to inform strategic decision-making

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RECRUITMENT, EMPLOYMENT, & RETENTION:

•    Collaborate with leadership team to identify staffing needs, develop job descriptions, and create effective recruitment strategies to attract top talent. Post job openings, conduct interviews, screen candidates, and manage the hiring process. 
•    Facilitate onboarding and training of new employees. Identify and facilitate ongoing employee training and development needs. 
•    Administrate all employee benefits programs, including health insurance and retirement plans as well as agency insurance. Process unemployment claims, worker’s compensation, and personnel action forms. Manage external vendor communications and negotiations. Handle annual enrollments, pricing, and comparison shopping.
•    Process payroll - review and maintain employee timesheets. Oversee calculation and distribution of employee paychecks. (Under supervision of Director of Finance). Maintain time off bank.
•    Facilitate and oversee wellness initiatives, team building activities, employee appreciation, and staff events 

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EMPLOYEE PERFORMANCE/RELATIONS:

•    Maintain accurate employee data and files, including personal information and employment contracts, with confidentiality and discretion
•    Implement and revise performance management/evaluation processes and programs to ensure that employees are engaged, productive, and meeting agency expectations. Support a culture of continuous improvement and high performance. Develop and implement strategies and programs to support employee development, growth, and career advancement.
•    Assist Managers/Directors in facilitating employee performance improvement and growth plans
•    Address employee grievances and concerns, investigate and mediate conflicts. Proactively facilitate periodic feedback on employee satisfaction through focus groups, surveys and other methods.
•    Facilitate employee stay interviews, managing the offboarding process and exit interviews

ADMINISTRATION/COMMUNICATIONS SUPPORT:

•    Manage office supply procurement by coordinating requests, placing orders, and monitoring inventory to ensure essential items are consistently stocked and well-organized
•    Coordinate and schedule meetings for staff, board, and committees. Maintain organizational spreadsheets and records. Support the planning and logistics of staff and board meetings and events. 
•    Provide administrative support to the Executive Director and other leadership as needed, including managing schedules and correspondence, coordinating travel arrangements, and preparing presentations, reports, and meeting materials
•    Serve as the primary point of contact for the administrative phone line. Collect incoming mail from the Post Office and ensure prompt and accurate distribution.
•    Provide basic IT support, including troubleshooting and coordinating with external vendors when necessary
•    Serve as the primary liaison between Daya and the Building Manager (or other facilities personnel)

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MISSION AND VISION PROMOTION:

•    Promote an atmosphere of teamwork and collaboration to accomplish Daya initiatives
•    Build and maintain a network of professional resources for the role
•    Attend and contribute to staff meetings and other internal meetings
•    Participate in appropriate professional development trainings and forums

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QUALIFICATIONS:

•    Bachelor's degree in human resources management, business administration or equivalent required. Preference given to Master’s degree and PHR, SPHR, SHRM-CP certification
•    Minimum of 3 years’ experience in HR Management/Employee Relations/Leadership required
•    Demonstrated experience and in-depth knowledge of FMLA, FLSA, ADA, employment laws, state and federal laws and regulations, and principles and practices of HR. 
•    Demonstrated experience in developing and implementing effective HR policies and programs that align with the agency’s goals and values. 
•    Excellent leadership and management skills, with experience leading and developing high-performing teams. 
•    Expert proficiency in Microsoft Office. Excellent writing and reporting skills. Demonstrated ability to skillfully communicate with all levels of employees including leadership. 
•    Exceptional interpersonal skills including active listening, coaching and training. Well-organized, highly motivated, and detail oriented.
•    A team player with experience in leadership, change management, and planning
•    A commitment to Daya’s mission, vision, and atmosphere of collaboration

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COMPENSATION:

•    Salary – $60,000 - $65,000 annually based on experience
•    Daya offers a generous benefits package including paid federal and floating holidays, time off, sick/personal days, retirement plan and medical insurance

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TO APPLY:
Complete the Daya Employment Application online above.